Letter of Acceptance
General Description
When you are offered a position with an organization, you may want to write an acceptance letter that states your intention to accept the position. An acceptance letter serves several important functions. The acceptance letter:
- sets the tone for your own professional conduct with the organization--how will you present yourself as a member of this organization?
- clarifies your understanding of the terms of the position--do you have any questions about the position that you should ask before you begin?
- demonstrates your acknowledgment of your responsibilities to the organization--what are you bringing to the organization? how will you contribute to its goals and mission?
- reiterates the terms of the job offer agreed to by both parties: starting date, work schedule, salary, and any other specifics.
For this assignment, write an acceptance letter in which you thank the team leader (your instructor) for the opportunity to work with the organization. The letter should meet formal business correspondence format (see the resources below).
Additionally, one of the things we hope you learn in this course is that you should be aware of what your communication practices do and what the implications of your words are. Preferably, your communication will represent what is appropriate to the situation.
As you write this letter, consider what kind of tone you want to set for this course. Consider this letter your first opportunity to demonstrate your commitment to participating in the course, and consider the manner in which you wish to be engaged in the course by the instructor and other students.
Do not dismiss
this letter as a "formality," but consider it your opportunity to
pro-actively construct the working relationship you care to have here for
the semester.
Required Documents for this Assignment
- project assessment memo;
- formal acceptance
letter addressed to your instructor (typical length: 1-2 pages, standard
business
letter format).
Resources
McMurray,
David A. “Business Correspondence Overview” Online Technical Writing
Guide. Austin Community College. http://www.io.com/~hcexres/tcm1603/acchtml/genlett.html